Organizational aspects of the Carrboro Community Gardening Coalition at MLK can be found here.

CCGC Mission StatementEdit

CCGC VisionEdit

Decision Making/GuidelinesEdit

  • Decision Making Structure - consensus - the point was made that the group size is in flux, making consensus difficult; We could elect a board to make decisions.
  • Shared vs. Individual Plots or a combination
  • Rules/Guidelines - How are plots assigned, who gets to take home food, etc.

Organizational StructureEdit

Tasks and roles were defined. It was agreed that some tasks should be rotated on a seasonal (garden season not calendar season) basis. It was also agreed that some tasks should be rotated more frequently than others, specifically the Queen Bee role. Roles will be redefined at the end of the summer when the fall growing season begins. Each role has a pool of interested gardeners from which these roles are filled.

CCGC Organization

List of Roles and Task AssignmentsEdit

Identified RolesEdit

  • CCGC Community Gardeners can identify themselves as interested in roles/tasks.
  • Self-identified CCGC Communtiy Gardeners form a pool from which roles/tasks can rotate on a schedule.
  1. Queen Bee for workdays - someone to drive the train and make sure stuff gets done
  2. Delivery Coordinator - orders and/or schedules delivery for supplies - manure, mulch, seeds, etc.
  3. Calender keeper/updater - makes sure work days get posted, creates calendar of garden tasks, and announcements and events are posted to the calendar on the wiki and on the future bulletin board.
  4. Mulcher/ weed manager/ grass mower inside the fence if needed
  5. Bookkeeper/ Treasurer
  6. Irrigator/Waterer
  7. Community Outreach Coordinator - this person could table at different events, etc.
  8. Educational Outreach Coordinator - this could also be in the O.C.P.Y.C. contact person
  9. Soil steward - tests the soil and implements soil health
  10. Resource compiler - Michael said he would send out an email to a local expert to get some ideas for local permaculture-minded resources
  11. Treasurer
  12. Interfacer; addreses communication between town, and public, manages new list entries

Assigned RolesEdit


Basic gardener etiquette.

Minute TakerEdit

Per meeting a Minute taker is chosen. Minutes to be posted on the wiki in enough time to be looked at by others before the next meeting. Minute Takers job is also to send reminders for the next meeting.


monitors budget and funds Term: yearly

As of May: Liane

Queen BeeEdit

The Queenbee, also known as workday coordinator, is responsible for being the first person at the garden on Saturday, greeting newcomers, and coordinating all workday activities. Also works together with waterer and garden volunteers to set a plan for the week. Open to anyone who is interested and has the energy to do this. Queenbee should not be put off by an idea of not being qualified; a main role of the queenbee is to facilitate knowledges that garden participants bring to the garden. The queenbee is encouraged to contact garden 'owls' to gain a fuller perspective of the week's prioritized status of the garden.


The owls are gardeners who serve as continuous advisers to queenbees. To be in the pool of owls the gardener must have more than average knowledge of gardening and be in tune with the garden throughout the season.

Pool of owls: Liane, Sammy, Justin,


Coordinates the watering of the garden during the week. (See: CCGC_Watering_Sign-up ). Consults with the Queen Bee to determine how much and what needs to be watered.

Public RelationsEdit

Two roles were defined under PR:

a. Town Contact (Interfacer)- The town contact interfaces with Town of Carrboro officials, represents the CCGC at town meetings, and serves as the point of contact for the CCGC. Term: Temporary as community garden is established

Current Interfacers: Bob Pinschmidt

Pool of Interfacers:

b. Secretary - The Secretary checks the phone messages and answers email for the CCGC. Term: Seasonal Sends out donation letter.

Pool of Secretaries: ?

Current Secretary:

Website ManagerEdit

Chris Guidry

Wiki ManagementEdit

This role has been held by Sammy but is considered to be everyone's responsibility by its nature.

Sammy, Everyone


Planning and design of the CCGC newsletter will be done by committee.


Planning and design of the calendar will be done by committee.


Seed SaverEdit

This role is currently just the job of being the seed bank, but will evolve into the seed saver as our garden matures and produces seed.

Carpenter BeesEdit

Infrastructure projects.

Steering CommitteeEdit

The Steering Committee concept was developed in order to fill the need to have a guiding body that addresses the "nuts and bolts" issues of the garden that need not be brought before the entire CCGC listserv. For example, the steering committee calls for meetings of the general membership to address important issues, watches the bottom line, is open to any interested members, and holds bi-weekly meetings. Current membership includes:

Justin, Cindy, Sammy, Bob, Becky, Liane, Alex

Formation of CommitteesEdit

  • This will allow us to accomplish more with fewer meetings. Perhaps committees will investigate various options and make suggestions, and the board will vote on what to implement in the future?
  1. Fundraising
  2. Childhood Education
  3. Large term physical design of garden - visioning
  4. Short term garden design -


It was agreed that three separate list-servs will be used

1. Steering Committee

2. Announcements

3. General (Newsletter)


  • We will begin with a common garden, this can be adapted contingent on energy.
  • April is researching models of community gardens.
  • Identify specific projects and make a calendar of events to invite people to participate in specific projects

Info BoothEdit

Planning for an info booth at the site has begun, and will include input from Phil Blank, Eric, and the Steering Committee. This info booth will include a garden log or garden diary, plus general information about the garden, pictures, a sign, etc.

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